Front-office Legal Receptionist/Assistant

Employment Opportunity with Soffer Law Group

Soffer Law Group, a boutique trust and estate law firm in Beverly Hills, seeks an experienced, front-office Legal Receptionist/Assistant who enjoys administrative work and clerical support. This is a friendly, professional environment where you will work with the attorneys and paralegals, as well as coordinating with clients, while handling general administrative responsibilities. This role is critical to our firm’s success, as you are responsible for creating our clients’ first impressions. We are looking for a well-rounded and detailed-oriented individual to add to as a member of our team.

Role and Responsibilities

1. First point of contact for visitors to office: clients, colleagues, employees, other vendors
2. Manage front desk phone calls and correspondence
3. General administrative duties such as coordinating mailings, calendaring, monitoring deadlines, scanning, filing, distribution of incoming mail and processing of outgoing mail
4. Notary is plus, but not required
5. Provide information, answer questions and requests, and fulfill reception duties
6. Coordinate conference room schedule and set-up
7. Maintain and order office supplies as needed
8. Maintain firm IOLTA records and assist with monthly billing

Key Competencies

1. Excellent written and verbal communication skills
2. Outstanding interpersonal abilities
3. Strong organizational and follow-through skills; self-motivated; ability to prioritize and multitask
4. Preferred: 3-5 years of experience in a similar role

Computer skills

Strong computer skills are required. Outlook, Microsoft Office, Microsoft Teams. Knowledge of MyCase is a plus, but not required. General internet skills. Ability to navigate through other office software.

Job Type: Full-time / Monday – Friday (in-office)

Pay: $25.00-$35.00 per hour (DOE)

Hours: 9 – 5

Benefits: Health insurance, Vacation/Sick time and other competitive benefits

Submit Resume: david@sofferlawgroup.com and sally@sofferlawgroup.com